PDF Download Link: AIMS Statutes
- The association shall be known as: “Alliance of Independent Recognised Members of Sport”.
- The official abbreviation of the association is “AIMS”.
- AIMS was founded in 2009 by 21 members of SportAccord as defined in Article 7 of these Statutes, amended and approved in 2015.
- AIMS shall be established for an indefinite period.
- The Official Seat of AIMS is Lausanne, Switzerland.
- The Council shall decide on the location of the AIMS Headquarters.
- AIMS is composed of International Federations (“IF(s)”) that are members of SportAccord and are recognised by AIMS but are not members of ASOIF, AIOWF or ARISF.
- The AIMS President shall confirm the membership of AIMS to an IF, following verification of the IF’s recognition status by an AIMS General Assembly and approval of ASOIF, AIOWF, ARISF and the cooperation of the IOC.
- A Member federation will automatically lose its membership vote when it becomes an IOC Recognised IF. A Member will also lose its membership of AIMS if, for any reason whatsoever, it is no longer a member of SportAccord.
- AIMS accepts and recognizes the mission and role of the International Olympic Committee (IOC). AIMS shall conform with and respect the Olympic Charter and no provision of these Statutes shall conflict or be deemed to conflict with or derogate from the Olympic Charter.
- AIMS undertakes to adopt a Code of Ethics based on the principles and rules of the IOC Code of Ethics or adopt the IOC Code of Ethics in a written declaration.
- AIMS Members maintain full independence and autonomy in the administration of their own sports.
- AIMS Members shall observe the decisions taken by the General Assembly in relation to the objects and aims stated in these Statutes. The fundamental principles of The Olympic Movement shall prevail in all actions taken by AIMS and its Members. Rules and regulations, if issued by AIMS, shall not conflict with or derogate from those principles.
- AIMS is a non-governmental, non-profit, non-discriminatory association of members of SportAccord that support the principles of the Olympic Charter. AIMS is also an association within the provisions of Article 60 of the Swiss Civil Code.
- AIMS shall have full legal status.
- The proper law of AIMS is the law of its official seat.
- The bodies of AIMS shall be the General Assembly and the Council.
- Nothing in these Statutes shall constitute Members of AIMS as partners for any purpose. No Member, officer, agent, or employee of AIMS shall be liable for theacts or failure to act on the part of any other Member, officer, agent or employee of AIMS. Nor shall any Member, officer, agent or employee be liable for his/her acts or failure to act under these Statutes, except only acts or omissions to act arising out of his/her wilful misfeasance.
- The AIMS council may prescribe and enact By-Laws for the Association provided that any such By-Laws do not conflict with or change the meaning or intention of these Statutes.
- The mission of AIMS is to support and promote the work of its Members as the specific world governing bodies of their sports with National, Regional, Continental and World Sports Authorities. In so doing, AIMS seeks to obtain the benefits of national recognition for the many millions of sportsmen and sportswomen that the AIMS Member Federations collectively represent.
- AIMS shall respect the Fundamental Principles of Olympism as stated in the Olympic Charter by sustaining and developing sports as well as education of youth through sport and to establish credibility in sport through applicable principles of the Olympic Movement, in particular by recognising that the practice of sport is a human right and that every individual must have the possibility of practising sport without discrimination of any kind and that such rights and freedom as set forth in the Olympic Charter shall be secured without discrimination of any kind, such as race, colour, sex, sexual orientation, language, religion, political or other opinion, national or social origin, property, birth or other status.
- The AIMS, with the services provided by IOC and SportAccord, will support and assist its Members in achieving and developing good governance and policies that will strengthen the position of each Member.
- The AIMS will, in dialogue with Multi-Sport Organisations, assist its member federations in their objectives to be included in various IOC Recognised International Games.
- The AIMS will assist its Members to gain National Sport Authorities’ and/or National Olympic Committees’ recognition for the national federations or associations.
- The AIMS will assist its Members to be fully WADA compliant at all times. A Member expelled by WADA will be suspended until fully WADA Compliant.
- The AIMS will encourage and assist its Members to work and develop in the areas of integrity and social responsibility.
- The AIMS shall establish and maintain Commissions for Social Responsibility, Universality, Ethics and Activities for All. Such Commissions shall co-ordinate and liaise with the various stakeholders of the Olympic Movement in developing aspects of social responsibilities, youth education and athlete development.
- Members are recommended to take all appropriate steps within their powers to incorporate the Olympic Movement Code on the Prevention of the Manipulation of Competitions by reference, or to implement regulations consistent with or more stringent than the Code.
- To discuss matters raised by its Members on questions of common interest in relation to AIMS Members as a part of the Olympic Movement.
- To coordinate and promote the common interests of its Members in the above context.
- To ensure close co-operation between its Members, as well as with other Sports Federations and organisations within the recognised Olympic Movement.
- To maintain the authority, independence and autonomy of its Members and to respect the principles of the Olympic Charter.
- To ensure the widest possible participation at the recognised SportAccord Convention, International Sport Forums and other Olympic and Sport recognised forums.
- To encourage the convening of its Members for the purpose of creating links of friendship, solidarity and collaboration between them.
- To decide on nominations of AIMS representatives in International Sports Organisations.
- Such other Objectives and Aims as may from time to time be defined by the General Assembly or proposed by Council.
ARTICLE 8 – GOOD GOVERNANCE
The basic universal and international principles of good governance for the Olympic and Sports Movement, in particular the principles of transparency, responsibility and accountability shall be adhered to by AIMS and by all members of AIMS.
The official language of AIMS is English. All meetings shall be conducted in English and all documents and communication shall be written and conducted in English only.
In the event that a General Assembly so decides, an administration fee may be applied to AIMS Members. The payment terms and conditions of any such fee will be detailed in the By-Laws.
- The General Assembly shall be the highest authority of AIMS.
- The council decides date, place and time of the Ordinary General Assembly. Not less than four (4) months’ notice shall be given, and such notice shall include an invitation to the members to submit items to the agenda at least 75 days prior to the meeting.The agenda of the meeting shall be sent out at least 45 days prior to the meeting. All related papers to the General Assembly shall be sent at least 15 days prior to the meeting.
- Extraordinary General Assemblies shall be held at a place and on a date determined by the Council:
- when requested by a decision of the Council;
- within four (4) months of the receipt by the Council of a requisition by not less than one third (1/3) of its members; or
- at the request of the President;
- The General Assembly shall be composed of:
- Up to two (2) delegates from each Member, one of whom shall be the head of the delegation to be declared before the opening of the meeting. The head of the delegation must be a member of the Executive Committee or equivalent body of the IF he/she represents or a person appointed via a power of attorney by a member of the executive committee.
- Members of the Council who may attend in their own right but with no voting rights, with the exception of the provision mentioned under Article 11.4(c).
- Members of the Council who may act as head of delegation.
- Honorary Members of AIMS under Article 14, without voting rights.
- Other persons that may attend the General Assembly at the discretion of thePresident but without voting rights
- The agenda of the Ordinary General Assembly shall include at least:
- President’s address;
- Roll call to determine the number of present votes;
- Approval of the Agenda;
- Nomination of maximum three (3) scrutineers;
- Approval of the minutes of the previous General Assembly;
- Approval of annual Report(s) of the council of the President and/or the Secretary General;
- Approval of the annual Financial Report(s);
- Report of the Financial Auditors (Article 16.4);
- Approval of the accounts (Article 17.3);
- Amendments of the Statutes;
- Any other items which have been proposed by the Council or by one or more Members in accordance with these Statutes;
- The General Assembly may debate only those matters properly brought before the General Assembly in accordance with these Statutes.
- The President shall preside over the General Assembly. If the President is absent or incapacitated, the Vice-President shall preside over the Assembly. If also the Vice-President is absent, the Secretary General shall open the General Assembly and request the delegates to appoint a member of the Council to take the Chair.
- The quorum at the General Assembly shall be one half (1/2) plus one (1) of the total number of Members of AIMS.
- Each Member shall be entitled to one (1) vote.
- Voting at General Assembly shall be dealt with as follows:
- A simple majority is the majority of votes cast, excluding abstentions;
- An absolute majority is more than half (1/2) of the votes present;
- A special majority is more than two-thirds (2/3) of the votes present;
- Voting by a proxy vote is not permitted;
- All voting on business matters shall be taken by show of hands, and all voting on matters concerning persons shall be by secret ballot, unless the President or the meeting, by simple majority, shall determine a different form of voting;
- If voting is by secret ballot, the scrutineers will open the ballot papers and decide on the validity of each vote cast;
- Alterations to the Statutes require a special majority. All other decisions by the meeting require simple majority with the exception of the provision under Article 11.11 c);
- The General Assembly may decide to conduct a postal vote outside of the meeting. Postal voting shall include voting by post, email and fax. Postal voting is subject to the same requirements as any voting during the General Assembly;
- Elections at a General Assembly shall be dealt with as follows:
- The President, the Vice-President, the Secretary General and the Directors shall be elected in that order;
- Each candidate is entitled to a three (3) minute address;
- In the event of unopposed nominations, the candidates nominated shall be declared elected;
- If no one is nominated or elected the elections shall be deferred to a postal/electronic vote to be conducted within four (4) months after the General Assembly; postal vote nominations must reach the Secretary General no later than one (1) month after the General Assembly;
- On the first ballot, each voting Member may cast one (1) vote for each vacancy and the candidate(s) who receive a simple majority shall be elected;
- If any vacancy still remains there shall be a second and subsequent ballots until all vacancies have been filled. After the second ballot the number of remaining candidates shall be reduced (if necessary) by removing those candidates receiving the least number of votes so that there are no more than twice the number of candidates as there are remaining vacancies. On the second and subsequent ballots, each voting Member shall cast one (1) vote for each remaining vacancy;
- Decisions taken by the General Assembly take immediate effect after the General Assembly, unless the Assembly decides otherwise by special majority.
- The Council shall be responsible for directing the policy, management and activities of AIMS and for ensuring the proper performance and observance of the objects of AIMS, these Statutes and decisions of General Assembly;
- The Council shall, subject to the directions of the General Assembly, have full power and authority to manage the affairs of AIMS and exercise all its powers including the power to engage such operators as may be necessary for the performance of its duties. The Council shall decide all matters not otherwise reserved to the General Assembly by these Statutes, including the establishment of specific Committees;
- The Council shall consist of:
- The President
- The Vice-President
- The Secretary General
- Five (5) Directors
- The Treasurer
- The Council shall consist of:
- Candidates for election (or re-election as the case may be) to a position in the Council must be nominated by their own IF. All members of the Council shall be and must remain during their term supported by the Board/Council of an AIMS Member;
- If a member of the Council ceases to be supported by the Board/Council of his/her AIMS Member then their membership of the Council shall cease immediately upon receipt of official notification from the AIMS member concerned, i.e. a minute of the board/council. If a member of a council represent an AIMS member that in the period of term get IOC recognised, he/she can elect to sit in the position until the end of his/her term. In the case of the AIMS President, he/she shall continue as representative in the SportAccord Council until the end of his/her term;
- No Member shall be represented on the Council by more than one (1) person;
- Nominations must reach the Secretary General not later than 75 days before the date fixed for the General Assembly. All nominations shall include a resume of the candidate. A resume of each candidate seeking election shall be circulated to all delegates by the Secretary General at least 15 days before the date of the election;
- Candidates may be nominated for multiple positions, with due observance that they can only be elected for one (1) position. If a candidate is elected for a position, nominations of this candidate for other positions are automatically deemed to be withdrawn;
- All members of the Council shall hold office for a term of four (4) years, unless the Council members are appointed or elected in a vacancy before the term of a Council is completed. In that case, they shall hold office until the end of the term of their respective predecessor(s). At the proposal of the Council, the General Assembly may by:
- simple majority decide to remove a Council member on the grounds of misconduct or conduct prejudicial to the interests and objects of AIMS; or
- simple majority decide to limit the term of a Council member at election to a term shorter than four (4) years;
- Members of the Council are eligible for re-election at the end of any term of office, with due observance of Articles 12.2(b) – (d);
- If one or more of the positions mentioned under Article 12.2(a) are vacant, the Council shall remain a competent body;
- Eligibility for Re-election – Nothing in these Statutes, subject to Article 12.2(i), inclusive of the recognition and appointment of any particular member sport of AIMS by the IOC and/or ARISF as a recognised sport shall prevent, eliminate and/or disqualify its elected representative in the AIMS Council from seeking re-election for a 2nd successive term in office. Subject to the provisions of these Statutes, the President and Council members shall be eligible for re-election to a successive 2nd term of office within the Council and/or to a position then presently held by that respective President and/or Council member;
- Notification of such re-election shall be subject to Article 12 and the provisions of this Statutes;
- Voting, electoral procedures and balloting shall be subject to Article 11 and relevant provisions of these Statutes;
- The Council shall meet at least once in each year at such time and place as the President decides;
- The President can call for meetings by using teleconferences, Skype or through other facilities;
- Honorary members may be invited to attend all Council meetings, but without voting rights;
- If the President dies, resigns, becomes permanently incapacitated or otherwise loses office under these Statutes, the Vice-President shall assume office as Acting President until the next General Assembly. The Acting President shall be entitled to all privileges and be responsible for all duties of the President until the next General Assembly;
- If the Vice-President or Secretary General relinquishes or otherwise loses office under these Statutes, the President shall appoint the Acting Vice President or Secretary General out of the remaining Council members, until the next General Assembly. Such acting Vice- President or Secretary General shall be entitled to all privileges and responsible for all duties of the Council member he/she is appointed to replace;
- If any of the Directors relinquish or otherwise lose office under these Statutes the position(s) will remain vacant until the next General Assembly;
- Within the framework of the authority given to the Council, it may delegate its day-today affairs to the President, the Secretary General, or one (1) of several of its Directors or Members.
- The President and/or the Secretary General are empowered to enter jointly into legal binding transactions on behalf of AIMS, not exceeding 5,000 United States dollars. For any transactions exceeding this amount, approval of the Council shall be required.
- The President
- Is the nominal head of AIMS and represents AIMS at all recognised sport meetings and also in the SportAccord Council;
- Shall represent AIMS to outside organizations;
- Presides at all meetings of the Council and the General Assembly, with due observance of Article 11.7, and shall draw up the agenda of these meetings, without prejudicing the right of those meetings to make changes to the agenda;
- Shall report to the Council on all matters of significance to AIMS, IOC, SportAccord and the Presidents of the ASOIF, AIOWF and ARISF;
- The Vice President shall assist the President in carrying out his duties and deputize for him as requested.
- The Secretary General is responsible for the administration of AIMS.
- The Council shall appoint a suitable qualified person to be responsible for budgeting, implementing, recording and reporting of AIMS’s finances.
- Roles and Responsibilities. When so enacted, the AIMS By-laws shall detail the roles and responsibilities of the Council members.
- The President
The General Assembly may confer by special majority the title of Honorary Member upon persons who have rendered exceptional service to AIMS.
All expenses of Council members are to be met by Member nominating the Council member, with the exception of costs accounted for in the budget approved by the General Assembly.
- The General Assembly shall elect two (2) financial auditors, of whom one can be an AIMS member and the other shall be a qualified accountant from an independent source.
- The financial auditors may not be members of the Council and not be member of the same Member as the Council Members.
- It shall be the duty of the financial auditors to examine the financial administration of AIMS, its balance sheet and the profit and loss statement, as well as any other matters in the AIMS financial administration.
- If the financial auditors agree to the balance sheet and the profit and loss account, they shall propose to the General Assembly that the accounts be approved.
- The Council is obliged to give the financial auditors any information it requires and to permit inspection of any documents.
- The Council shall maintain such accounting records that the financial position ofAIMS can be ascertained at all times. The accounting records shall be expressed in a currency decided by the Council.
- The Council shall submit its annual report including a balance sheet and a profit and loss account to the General Assembly and present a fully documented report of its management in the previous financial year. The financial year begins on January 1 and ends on December 31 of the same year.
- Acceptance of the annual accounts by the General Assembly shall release the Council from liability for all acts apparent from the annual accounts.
- All disputes between AIMS on the one side and a Member or other person on the other side which are herein unresolved after internal procedures and appeals as in article 19 have been exhausted, shall be submitted to the exclusion of any other jurisdiction, whether ordinary or arbitrational, to the Court of Arbitration for Sport. Should the Court so accept jurisdiction it shall render judgement in accordance with the Code of Sports related Arbitration (ordinary arbitration proceedings).
- A copy of the claim and of the statements must be given to AIMS at the same time as it is given to the Court of Arbitration for Sport.
- The Court of Arbitration for Sport shall apply the pertinent law.
The Court of Arbitration for Sport is the final forum to resolve all disputes and there would be no further appeals on its judgement.
In all cases in which application of these Statutes leads to dispute regarding their interpretation, the Council shall decide the matter, with the right to appeal to the next General Assembly.
In urgent cases, not provided for in these Statutes, the Council is empowered to pass and enforce a resolution which will remain in force until the next General Assembly.
- These Statutes may be amended, added to or rescinded by a resolution of the General Assembly passed by special majority. No such resolution shall be submitted to the General Assembly unless the prior notice required in Article 21.3 has been respected.
- Any modification of the Statutes must be proposed by a Member or by the Council.
- The proposal must reach the Secretary General not later than seventy-five (75) days before the date fixed for the General Assembly.
- The Secretary General shall communicate any proposed statute changes to the Members and according to deadlines described in article 11.2.
- A proposal may be withdrawn at any time but a withdrawal by a Member must be in writing unless it is made by the head of delegation of that Member during the General Assembly.
- AIMS may only be dissolved at an Extraordinary General Assembly convened for the purpose and by a resolution supported by special majority.
- If dissolved, all debts and liabilities legally incurred on behalf of AIMS shall be fully discharged and the remaining assets, if any, shall be distributed to the Members at the time of the resolution dissolving AIMS.
- If following a resolution dissolving AIMS, no liquidators are appointed, the Council shall carry out the liquidation procedure.
- After dissolution, AIMS shall continue to exist insofar as this is necessary for the liquidation of its assets. During the liquidation procedure, these Statutes shall remain in force. In documents and announcements issued by AIMS, the words "in liquidation" must be added to the name.
- As soon as a proposal calling for the dissolution of AIMS is submitted, this Article, including Articles 22.1 – 22.5 may not be altered.
These Statutes were adopted by the Members of AIMS at the General Assembly on 19th of April 2016, in Lausanne, Switzerland. In accordance with the decision of the General Assembly, they come immediately into effect and supersede all previous versions.
ARTICLE 1 – NAME
ARTICLE 2 – FOUNDATION & DURATION
ARTICLE 3 – OFFICIAL SEAT AND HEADQUARTERS
ARTICLE 4 – MEMBERSHIP
ARTICLE 5 – RECOGNITION, INDEPENDENCE AND AUTONOMY OF MEMBER IF’s
ARTICLE 6 – LEGAL STATUS AND BODIES
ARTICLE 7 – MISSION, OBJECTIVES & AIMS
ARTICLE 9 – LANGUAGE
ARTICLE 10 – FEES
ARTICLE 11 – THE GENERAL ASSEMBLY
ARTICLE 12 – COUNCIL
ARTICLE 13 – COUNCIL MEMBERS
ARTICLE 14 – HONORARY MEMBERS
ARTICLE 15 – EXPENSES OF COUNCIL MEMBERS
ARTICLE 16 – FINANCIAL AUDITORS
ARTICLE 17 – ACCOUNTS
ARTICLE 18 – COURT OF ARBITRATION FOR SPORT – EXCLUSIVE JURISDICTION
ARTICLE 19 – DISPUTES OF INTERPRETATION
ARTICLE 20 – MATTERS NOT PROVIDED FOR
ARTICLE 21 – MODIFICATION
ARTICLE 22 – DISSOLUTION AND LIQUIDATION
ARTICLE 23 – FINAL PROVISIONS
PDF Download Link: AIMS Statutes